Artists of the Oaks and the LWW Association will not be held liable for theft, loss, damage, or personal injury at any Club-sponsored event. Notification of deadline requirements for participation in all Club-sponsored events, including exhibits, field trips, social gatherings such as the Holiday Party, and any other event that requires significant planning, will be distributed to all members at least two weeks before the event.

Due to potential disruptions caused by late registration, deadlines will be strictly enforced. In extenuating circumstances, a member requesting an exception to the deadline rule must submit a written request to the Club’s Board of Directors, which has sole authority to accept or reject such requests. Event organizers have no authority to accept registrations after the deadline.

Club-Sponsored Exhibits

Only paid members can participate in Club-sponsored exhibits, including The Oaks Gallery at the Clubhouse, the annual Art Flair, and other community venues. All artwork must be pre-registered by the stated deadline. No registrations will be accepted after the deadline. Artists are responsible for delivering their artwork to the exhibit and for collecting it at the end of the show. If you are unavailable, please arrange to have someone else deliver and collect your artwork. This is not the responsibility of the exhibit organizer.

All artwork must be properly framed and wired. Unframed wrap-around canvas is acceptable. Club will provide printed labels. On the back of each piece of artwork, please write your name, artwork title, and medium, so we can match artwork with labels. Artwork cannot be removed during an exhibit. Sold artwork can only be collected at the end of a show. The artist pays a 15% sales commission to the Club treasurer for each piece sold. Make checks payable to Artists of the Oaks.

(Revised July 2017)